Pelican Reunion Governance

2019 Pelican Reunion Steering Committee

Purpose: continue the conference with a mission to serve current and former Pelicans.

Specific duties: Choose leadership—annual conference and Steering Committee (SC). Manage finances and approve expenditures. Determine registration fees and annual conference attendance goals. Manage financial assistance. Support the conference chairs\

ROLE 2019 Term Ends (fall)
SC Chair   xxxx / 5y
Secretary Deb Weiner Soule 2019 / 5y
Registrar Matt Baya 2020 / 5y
Treasurer Cayce Soule 2021 / 5y
Rotating Member Sarah Mason 2019 / 3y
Rotating Member Roy Lockhart 2020 / 3y
Rotating Member John Lintner 2021 / 3y
2018 Conf Chair(s) Julie and Bob Romero 2019
2019 Conf Chair(s) Lisa and Roger Medley 2020
2020 Conf Chair(s) Cayce and Nate Soule 2021
PIT Coordinator Ben Soule 2019 / 3y

 

Pelican Reunion Steering Committee Subcommittees

 

Support the conference with energy and ideas and provide future leadership.

 

Communications   / 3y
Annual Fund Rep   / 3y
Scholarship Karen Mairs (Chair) 2021/ 3y
Auction Coordinator Sarah  (Chair) N/A
Web master Matt Baya N/A
Governance (ad hoc) Greg Case (Chair) N/A
Conference Historian   N/A
Council of Conf. Rep. John Lintner N/A
Alumni Coordinator Vacant (proposed)
Volunteers Vacant (proposed)
Membership Vacant (proposed)

ROLE

The Steering Committee Chair calls, leads, and sets the agenda for Steering Committee meetings, in consultation with other committee members. Is a main contact for the SIC. Is a designated signatory on financial accounts.

Secretary records and distributes meeting minutes and records committee members’ terms of appointment. Maintains Steering Committee members list. Maintains SOPs for Steering Committee roles. 

Registrar receives, records, and processes conference registrations. Sends regular attendance updates to SIC and to conference steering committee. Attends SIC Chairs and Registrars meeting in the fall. Prepares address lists for distribution on island.

Treasurer manages conference finances. Maintains savings and checking accounts and reports annually to the Steering Committee. Reimburses conference expenses on island and post-conference. Is a designated signatory on financial accounts.

Past Conf Chair(s) serves as an information resource for the current chair and the Steering Committee. A past Chair is one of two representatives to the Council of Conferences (presumptive – can assign another person to attend). 

Current Conf Chair(s) can be one or more people. Ideal model would be more than one Pel bridging many Pelican years (e.g. multi generation family group). Manages the current year’s conference (SOP to be developed). Chairs the Conference Programming Committee.

Next year’s Conf Chair(s) attends Steering Committee meeting(s) during “apprenticeship” year. 

Rotating Members are, ideally, new to conference leadership. Members who are being groomed for future leadership roles. (3 positions)

 

Pelican Reunion Steering Committee Subcommittees

Subcommittee Chairs are ad hoc members of the Steering Committee. They are chosen by the Steering Committee at the annual post-conference meeting. 

Subcommittee Chairs are asked to make a 3-year commitment. Membership on Subcommittees is determined by the subcommittee chair in consultation with the Steering Committee. Subcommittee members are not members of the Steering Committee and are not term limited.